Once the quarantine became a reality in the spring of 2020, companies worldwide faced an unexpected challenge: how do you continue business with minimum effect to a regular work day? TableAir has been at the forefront of this challenge and assisted customers in handling their process and automating the transition. The result of this experience is the following strategy that we’ve combined into six simple steps:

1. Remote work – it’s important for companies to enable a remote work policy; the remote work itself can be segmented into different levels, probably best described by Matt Mullenweg (founding developer of WordPress) in his article. Which level do you think your organization is at?
2. Workspace bookings – if the staff can book a desk before coming into the office, you’re establishing a self-regulating environment where users can allocate a workspace for themselves at a required time. They can do this only before coming to work and only in those workspaces that management has allowed them to book.
3. Safe distancing – it’s an outcome of a regulated environment where management defines what level of occupancy % is allowed at the office. Let’s say you will start with 30% occupancy, increase to 50% and gradually go back to 100% workspace availability (hopefully); while all of this is being done through workspace bookings, the transition should be smooth and without many hiccups.
4. Contact tracking – if the above 3 requirements are implemented successfully, contact tracking can also be achieved. If a person gets infected, TableAir, as a data processor, can filter the contact tracking data for your usage. You will decide should the colleagues that worked close to the exposed person will be asked to work remotely or should any other measures be taken.
5. Sanitation – once desk bookings are available, you would usually get 2 states of workspaces: the workspace is either vacant or booked. With the smart workspace sanitation module enabled, the workspace will have a 3rd state. Indicating that it is vacant; however, it requires to be cleaned. Either the cleaner or employees themselves can clean it and mark it as ready to use.
6. Boost the morale – all of the items above help you create a smart and efficient process for returning to work; however, human beings are not cold metal gears in a mechanism that needs to be brought back. Probably the most important part is encouraging people to be open and to thrive in their work environment. For that, we have a couple of surprises for you down below the page.